MacroView columns required to capture email metadata

The table below represents the metadata columns used by MacroView to automatically capture email metadata properties when saving emails to SharePoint via MacroView DMF or MacroView Message.

These columns are automatically provisioned when creating a MacroView Library (SharePoint Server on-premises) or using the MacroView Sample Library Utility to create a new MacroView library (SharePoint Online/Office 365).

These columns must be present in the destination library for the metadata capture to behave correctly.

Technical note: The columns do not need to be present in views. When provisioned using the mentioned MacroView utilities, the columns are set to hidden by default so users are not prompted to enter any email properties in the DMF Profiling Dialog.

 

Display Name Internal Name URL Name Type
Conversation Topic* mvConversationTopic mvConversationTopic Single line of text
Subject mvSubject mvSubject Calculated
To mvTo mvTo Single line of text
From mvFrom mvFrom Single line of text
CC mvCC mvCC Single line of text
BCC mvBCC mvBCC Single line of text
Sent On mvSentOn mvSentOn Date and Time
Received Time mvReceivedTime mvReceivedTime Date and Time
Importance mvImportance mvImportance Single line of text
Attach Count** mvAttach Count mvAttach_x0020_Count*** Single line of text
Attachments mvHasAttachments mvHasAttachments Calculated (Yes/No)
 📎 mvAttachmentIcon mvAttachmentIcon Calculated
Sensitivity mvSensitivity mvSensitivity Single line of text
MessageID mvMessageID mvMessageID Single line of text
Tracking Tag mvTrackingTag mvTrackingTag Single line of text
Original Author mvOriginal Author mvOriginal_x0020_Author*** Single line of text
Original Created mvOriginal Created mvOriginal_x0020_Created*** Date and Time
Original Modified mvOriginal Modified mvOriginal_x0020_Modified*** Date and Time
Original Producer mvOriginal Producer mvOriginal_x0020_Producer*** Single line of text
Original FileName mvOriginal FileName mvOriginal_x0020_FileName*** Single line of text
  •  * - Conversation Topic must be present for the Subject calculated column to function correctly.
  • ** - Attach Count must be present for the Attachments and Attachment Icon calculated columns to function correctly.
  • *** - _x0020_ references a white space character in the SharePoint URL.

MacroView DMF will automatically populate these columns if they already exist in a destination Document Library. These columns can be added at any time directly to a Library or to the Site Columns Gallery, however metadata capture will not work retroactively on existing emails.

With regard to the ‘Subject’ column:

  • ‘Subject’ automatically displays the Conversation Topic. Conversation Topic is the Subject without any RE: or FW: prefixes. This enables the SharePoint user to group emails by Conversation Topic (discussion thread) when sorting by Subject (same effect as standard Outlook).
  • When saving an email MacroView DMF will also automatically set the built-in ‘Title’ column to the Subject of the email.
  • ‘Tracking Tag’ stores the tag assigned to emails by MacroView Predictive Email Filing if enabled.

The last five columns listed above are designed to capture the properties of a file before it was uploaded to SharePoint.

  • Original Author’ is set to the ‘Author’ property of the file before it was uploaded or the sender of an email.
  • Original Created’ is set to the date and time that the file was originally created.
  • Original Modified’ is set to the date and time that the file was last modified before being saved to SharePoint.
  • Original Producer’ is only used for PDF files and is set to the program used to create the PDF file.
  • Original FileName’ is used for Office documents, PDF files and popular text file formats including TXT, XML and HTML and is set to the original name of the file when it was first saved to SharePoint.

All the columns should be added as ‘hidden’ columns to a content type so they do not appear in the profile dialog along with the other metadata columns.

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