If you are using the MacroView Solution Provisioning (MVSP) extension to create document and email management libraries, you can define a set of folders that are provisioned as part of the library creation process.
- MacroView DMF / Message minimum version 8.7.100+;
- MVSP minimum version 22.214.171.124+;
- DMF Central Configuration Location pointing to your organisation's Resource Library, for details please see the following article: Setting a Central Configuration (resource) location
Step 1 : Download the Configure DMF Library Folders file
Click the following link to download a zip file which contains a configuration file.
Step 2 : Unzip the file and edit SiteListContents.xml
The SiteListContents.xml configuration file contains a section in which to define a folder structure.
As can be seen in the above image, a folder can be defined as follows:
<Folder Name="A" />
Sub-folders can be defined by using a "closing" tag for the parent folder
<Folder Name="Parent Folder"></Folder>
Parent Folder with subfolders
<Folder Name="Child One" />
<Folder Name="Child Two" />
Go ahead and delete the placeholder folders in the file and define your own folders.
Step 3 : Navigate to your organisation's resource library
As the Resource library is a central configuration location used by multiple users in your organisation, please contact the person or people who manage updates to the resource library, in order to request this update.
If you are one of the people who can update your organisation's resource library, please navigate to the Resource Library using MacroView DMF / Message.
Tip : Navigate to your Resource Library
An easy way navigate to your Resource library is to open the Options dialog in MacroView DMF / Message.
If using MacroView DMF go to Top Menu > File Tab > Options
If using MacroView Message go to Outlook > Top Menu > MacroView Tab > Options
In the Options dialog navigate to Support > Central Configuration Location
Copy the URL in the textbox below
Note: click in the textbox and then press Control + A in order to select all of its contents then Control + C to copy.
Then right-click on the tree-view in either MacroView DMF / Message and select Navigate to URL and paste in the copied URL.
Step 4 : Upload the configuration file to your organisation's resource library
Upload the SiteListContents.xml file to the following location in your organisation's Resource Library.
Step 5 : Restart MacroView DMF / Outlook / Local Service
In order for MacroView DMF / Message to pick up the new configuration file, please restart DMF Explorer / Message and the Local Service. For details on how to restart the local service please see the following article: How to exit the DMF Local Service
Note: in the latest version of MacroView DMF / Message the Refresh Configuration Data button (see image below) can be used to refresh your local configuration files without the need to restart the DMF Local Service.
Step 6 : Create a new Document and Email Management library using MVSP
In MacroView DMF / Message right-click on a site collection or site in the tree-view pane and select Provision > New Library.
The created library will contain the folders defined in the SiteListContents.xml file.